7.8 Email Reports

   In the previous section, you learned how to generate a listing report as well as mass mailings for postcards. This section discusses nxqddb's useful Email reporting feature.

You can setup a report such that each record(i.e. person) found on the report is automatically E-mailed a customized mail message. An overview of the steps to perform Email mailings is described below:

1. Click ``Configure/Report Format Defaults/E-mail format'' to display the ``E-mail Setup'' window shown in figure 5.8. Please reference section 5.5.3 for details on how to configure your E-mail setup.
2. Click the ``Edit Reports'' menubutton to display the ``Reports'' window(see figure 7.3).
3. Follow the instructions as described in section 7.4.
4. Be sure to click the E-mail checkbutton from within the ``Printing options'' panel. For the E-mail checkbutton to become highlighted, you must be sure that you include your ``E-mail'' in the ``Print'' dialog box when you performed the ``Results format'' operation. Remember, you specify the E-mail attribute when you configured nxqddb via the ``Configure/Report Format Defaults/E-mail format'' menubutton.
   
5. Click the ``E-mail'' button from within the ``Setup'' panel to display the ``E-mail Message'' window(see figure 7.15).

     
   Figure 7.15: Sample Email Message Setup
   

   From this window, you specify a subject by keying into the ``Subject'' entry. You customize your mail message by typing into the text entry. To ease the task of specifying your attributes, nxqddb provides the ``View attributes and aliases'' window.

   To avoid silly input errors when creating your E-mail message, nxqddb provides a ``View attributes and aliases'' button to allow you to conveniently paste the attributes into your message entry. To do so, follow these steps: (1) Click the attribute in the ``View Attributes and Aliases'' window (the row will become highlighted), (2) Position the mouse in the text entry window where you want to place the attribute and then click the middle mouse button to paste the attribute into the entry.